Reopening guidelines

Oak house School > Reopening guidelines


Last update: 12th September at 4.00pm

Headteacher's messages

04th September 2020 - Welcome

Dear Families,

We hope that you have all managed to find some time to relax and recharge your batteries during the summer months, despite the restrictions imposed by the pandemic. We are very much looking forward to seeing our students in person on September 14th and once more hearing the familiar sounds of children and young people at Oak House, after so many months of mostly virtual interactions.

Significant preparations have been taking place  to ensure that we are able to welcome all our students and staff into a safe and comfortable environment. for the 2020-2021 school year. These preparations have been made in accordance with the latest local government guidance and prioritise three key areas:

·        the physical health and safety of our community;
·        the emotional and social wellbeing of our students and staff;
·        our students’ learning.

In addition to the measures put in place in the school, we also respectfully request  full cooperation from our families. In order to help us to ensure that Oak House School is as safe an environment as possible, we ask families to make every effort to uphold the agreements set forth in the Declaration of Responsibility which will be signed by all families: to follow the guidelines and procedures in all areas; and to reduce the level of risk of infection within their family’s daily life, as much as possible. We also recommend that families organise the testing of their son/daughters before the 14th September. The class tutor will be collecting the test results of each student in his/her class.

In order to keep our families fully updated, we have set up a School Reopening section on our website, where you will find information regarding guidelines and procedures in the following areas (see guidelines);
  • Health and Safety measures
  • Hygiene, cleaning, disinfecting and ventilation
  • Entry, exit and movement of people
  • Lunch and break time
  • Teaching and learning
  • Communication with families
  • Extra-curricular activities

Further information will be added to the Reopening website next week and parents will be informed of any additions or changes, as they occur.

My thanks are one more extended to all staff members for their dedication and commitment to the students and their families during the period of school closure, and I can assure you that the Oak House team is energised and ready to do our very best to make the school year 2020-2021, a positive and fulfilling experience for all of our families and students. Of course, we will need to be creative and resourceful to adapt to the new situation as it evolves.

Our overriding aim is to focus on the huge amount of learning which has taken place during the pandemic and to do our best to BUILD BACK STRONGER.


Julie Harris
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08th September 2020 - PCR tests

Dear Parents,

As part of our health guarding procedure, we will be providing PCR tests for Oak House staff during the latter part of this week. The results will be available before the 14th September, and any member of staff who tests positive for COVID-19, will not attend the school during the required quarantine period.

We continue to strongly recommend that all students are tested at the beginning of the school year and the recommended measures taken in the case of a positive test.

In order to facilitate testing, we will be offering a PCR testing service to all Oak House students on Monday 14th and Tuesday 15th September. The cost of the test will be 60€ per student and will be included in the school fees for October.

If you wish your son/daughter to have the PCR test, please complete the attached authorisation document. Students must bring this signed authorisation to school on Monday 14th September. Testing will begin on Monday 14th and depending on the number of tests to be carried out and if necessary, will continue on Tuesday 15th.

Please note that students will not be tested without the signed authorisation.

We will be making every effort to ensure that students follow social distancing rules within school and that their social contacts are limited to their tutor group, as far as possible. Please help us in this area, by reinforcing the need for these measures with your sons/daughters, and encouraging them to limit their social contacts outside school.

Thank you for your support and cooperation.

Julie Harris

Building futures

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09th September 2020 - Oak House School - Virtual learning provision

Dear Parents,

During the period of school closure, Oak House provided a successful virtual learning programme – Oak House Anywhere and we have received some inquiries regarding whether the virtual learning option will be available during 2020-21.

When the school reopens on September 14th, we are assuming that the vast majority of our students will be in school and therefore not in need of virtual learning provision. We also believe that after six months of virtual home schooling, a return to presencial schooling will be positive for the mental and social well-being of our students, whether they be children or young adults.

However, we are aware that there will be certain circumstances which may necessitate some students learning from home and we have made provision for this. The provision varies depending on the section of the school.

Managing live teaching for children at home and a class of students in school is particularly challenging for teachers and we will be restricting this option for students who  CANNOT or SHOULD NOT come to school.

Virtual learning is not offered as a choice for families, but a solution only when an absolute necessity.

Parents may request that their child is provided with virtual learning for the following reasons:

1.    A student cannot physically attend school because they are in official government mandated quarantine.
2.    A student cannot come to school because they are in a region of the world which does not allow them to enter Spain.
3.    A student has a medical condition for which a doctor has recommended that they do not physically attend school for a period of time.
4.    A student is living in the same home with a family member (sibling, parent, etc) who has a serious medical condition, which makes them particularly vulnerable to COVID-19 and classifies them as particularly high-risk.

Should your son/daughter be in any of the above categories and therefore unable to attend school, please contact their Head of Studies, who will inform you of the virtual learning provision for their group.

Thanking you in advance for your cooperation.

Julie Harris

Building futures

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12th September 2020 - Welcome back updates

Dear Families,

The day that we have been preparing for is fast approaching! We have some final updates for you including this video containing images of Oak House as it is now, prepared, and ready to welcome our students on Monday.

As you know, we have carried out PCR tests on all of our staff and we are pleased to say that all of the results are negative.


In line with our safeguarding procedures, we strongly recommend that all students are tested either before starting school on the 14th, or in school, as we have arranged PCR testing for students on Monday, (and Tuesday if necessary). Please remember that PARENTAL PERMISSION IS REQUIRED in order for your son/daughter to be tested in school, therefore it is essential that any student requiring the test brings a signed copy of this permission letter.



Please check each entry route and note that no parents may enter the school premises except for one parent per child in Nursery, Reception and Year 1.


Student entry routes and access to classes:




Year 1

Year 2-Year 3

Year 4

Year 5-6-7

1st – 2nd ESO

3rd – 4th ESO



Other things to remember for Monday 14th:

  • The Declaration of Responsibility must be signed and returned by mail to by 17.00 TODAY.
  • Take your son/daughter’s temperature every morning and do not send them to school if it is above 37.5 or they are exhibiting other symptoms of COVID. 
  • Accompanying parents of children in Nursery, Reception and Year 1 must wear masks to enter the school.
  • Maintain social distance at all times, including when waiting to enter school in the morning or waiting to collect your child in the afternoon.
  • Encourage you son/daughter to walk part or all of the way to school e.g., leave older students in Plaza Borras, rather than driving them to the school gate, thus reducing traffic congestion.
  • All students must wear a mask to enter school.
  • Students in Year 2 upwards must have a spare mask.
  • All students should have a small cloth bag in which to store their mask whilst eating,
  • Students must bring a full water bottle to school, as water fountains will not be working. 
  • Students should wear a clean uniform/PE kit to school each day, thus reducing the risk of infection.              
  • Permission from parents MUST be obtained before any student from Year 4 to 2º ESO is allowed to leave school unaccompanied. Permission can be given via this Google Form (ESO) or this Google Form (Primary).
  • The names of people (other than their parents) who are authorised to collect Early Years and Primary students, MUST be communicated to the tutor in writing on Monday 14th. Parents should then transfer this information into the school diary on Monday evening. 
  • All students must be collected by 17.00.
  • If you are notified that your child is ill during the school day, please collect them as soon as possible.

Please remember to refer to the School Reopening section of the Oak House website, where you will find all of the information related to school reopening that has already been sent such as gates for each year group, etc…


We are looking forward to seeing all of our students very soon.


Julie Harris

Head teacher


Building futures

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By September 9th

  • Parents to sign next week via clickedu the Declaración de Responsabilidad by 09.00am on Wednesday 9th September. (instructions to be sent on Monday 7th September)
  • Please note that it is of utmost importance that this declaration is signed by all families and that the agreement is complied with.
  • If this document is not signed, the student will not be allowed to enter school on the 14th September.

Every day before sending your son/daughter to school

  • Check their temperature each morning (without having administered medication to reduce the temperature).
  • Do not send your son/daughter to school if they have a temperature of above 37.5º
  • Ensure that your son/daughter does not have any of the following symptoms:

– 14 years old or under:

Shortness of breath or difficulty breathing
Sore throat
Congestion or runny nose
Vomiting or diarrhea
Muscle or body aches


– 14 years old onwards:

Fever or chills
Shortness of breath or difficulty breathing
Sore throat
Loss of taste or smell
Vomiting or diarrhea
Muscle or body aches



  • All students (including those in Nursery, Reception and Year 1) must wear a mask to enter and leave school.
  • Children in Nursery, Reception and Year 1 will not wear a mask during the school day.
  • All other students and staff must wear a mask throughout the day, unless eating, drinking and during P.E. classes.
  • Parents or accompanying adults of Nursery, Reception and Year 1 students must wear a mask to enter and leave school.


Ensure that your son/daughter has at least 2 masks which comply with the requirements stated in the Declaration of Responsibility.

  • Ensure that your son/daughter has an extra mask in a paper bag.
  • All students must have a named cloth bag (preferably with an elastic strap which the child can put on their arm whilst eating) or a small cloth body bag/’riñonera’. Masks or bags must not be placed on the table or chair whilst eating. (Example).
  • Early Years children will leave the cloth bag containing the mask in their school bag during the day.

Temperature checks in school

  • The students’ temperature will be taken at the beginning of the school day In their respective classrooms. 

Social and emotional wellbeing

  • A Wellbeing Questionnaire will be sent to all families before school begins. This information will allow our Inclusion and Wellbeing team (Paola Benito, Annabel Stark and Adriana Sevillana) and the tutors, to identify any students who may need additional support. These needs will include those related to anxiety regarding COVID-19 or individual family circumstances such as bereavement.


Possible cases of covid

  • Official instructions have been received from the Generalitat by all schools regarding action to be taken in the case of a student or member of staff displaying possible symptoms of COVID- 19.
  • These instructions will be followed rigorously and any pupil or staff member displaying symptoms will be seen by the school nurse, immediately isolated in an allocated isolation area and sent home at the earliest opportunity.
  • Strict cleaning and disinfection procedures will be followed in this area.
  • We ask for parental cooperation, as it will be very important that a student with symptoms is collected as soon as possible and the school is kept informed of ongoing symptoms and test results if a test is carried out.

Confirmed cases of covid



  • We recommend that families organise the testing of their son/daughters before the 14th September.

Individual hygiene

  • All students will be trained on and reminded of, proper hand hygiene and health-related protocols.
  • Extensive signage has been installed throughout the school reminding pupils and staff of correct hand and respiratory hygiene and rules for social distancing.
  • Hand gel dispensers have been installed in each classroom.
  • Students and staff will disinfect their hands upon entry and exit from the class.
  • Early Years and Primary students will be supervised whilst washing their hands at regular intervals during the day.
  • Early Years and Year 1 students will be supervised when using the toilet to ensure that they do not mix with a child in another class and that they wash their hands correctly and thoroughly.

Cleaning, disinfection and ventilation policy and procedures

  • A comprehensive procedure is in place and staff have received training on cleaning procedures and policies.
  • Toilets will be cleaned and disinfected regularly throughout the day.
  • Cleaning throughout the day will increase, and particular attention will be paid to door handles, staircase banisters, waste bins and disposal of paper used for cleaning desks and chairs.
  • All teaching spaces have adequate ventilation and windows will be opened as much as possible during the day.
  • All rooms will also be fully ventilated at break times and lunch times.
  • Students who use shared specialist areas, such as the laboratories or the art studio, will disinfect their own table and chair at the end of the class, supervised by the teacher.
  • Teachers and students will clean and disinfect individual workspaces after use.
  • The Early Years outdoor play areas will be disinfected before being used by another class.
  • All school material will be cleaned, disinfected or quarantined for 72 hours (eg library books) before being used by another student or group of students (in the case of EYs and Year 1).

We respectfully request the full cooperation of parents in this area, as it is important that social distancing is maintained and that students enter as quickly and smoothly as possible, without mixing with students from another class.

Access to school

This area is one in which we see a significant change for Oak House families, who are welcomed into school under normal circumstances. We ask for your support, cooperation and understanding in this matter, as access to the school grounds will be limited in the following ways:

  • One parent per child in Nursery, Reception and Year 1 will be allowed to accompany their child to the classroom door via a demarcated route and collect them at the end of the school day.
  • No other parents will be allowed to enter the school grounds
  • Children in Years 2 & 3 and students in Year 4 to 2º ESOwho do not have permission to leave school unaccompanied (Carnet de Salida), will be collected at the designated gates.
  • External suppliers will not enter the school grounds and all supplies will be delivered via the kitchen area, which is not accessible to students or teaching staff.
  • External gardeners will enter the school on weekends, when no students are present.



Travelling to and from school

  • We strongly encourage students to travel to school on foot, thus minimizing the use of public transport and avoiding congestion near the school.

School transport

  • Pupils who travel to/from school on school transport will wear face masks and will be allocated specified seats as directed by those adults responsible for the vehicles.
  • Full details regarding health guarding and organizational measures will be supplied by Autocares Mesa, to parents who use the service.

Entry gates

  • Students and staff will enter via 4 gates (MAP available NEXT WEEK).
  • All students will follow a marked route directly to their classroom, thus avoiding contact with students from a different class group.
  • Parents with than one child must drop off older students first, if they enter via different gates.
  • Social distancing of at least 1.5 metres must be maintained by parents and students, whist waiting to enter the school.

Entry times and gate

08.00 – 09.00   Years 4 to 7 – Sant Pere Claver 12 (main gate – top gate)
08.00 –  09.30   Nursery & Reception – Sant Pere Claver (Primary gate- lower gate). Children may be accompanied by one parent.
08.00 – 09.00   Year 1 (Sant Pere Claver – Primary gate). Children may be accompanied by one parent.
Nursery, Reception and Year 1 parents must:

– use the hand gel provided at the gate,
– wear a mask both whilst waiting to enter school and on school premises,
– leave their child at the classroom door and not enter the classroom,
– drop-off their child as quickly as possible and leave the school premises immediately afterwards, avoiding contact with other parents or students.

08.00 – 09.00   Years 2 & 3 (unaccompanied) – Sant Pere Claver (Primary gate- lower gate).
08.00 –  09.00    1º & 2º ESO Santissimma Trinidad.
07.45 – 09.00    Bachillerato & IB – Santissimma Trinidad.
07.45-08.00       3º &  4º ESO – Passatge Torras y Bages
08.30-09.00       Students using school transport – – Passatge Torras y Bages

Please note that we will monitor the entry of students closely. Should problems such as, excessive traffic congestion, failure to social distance outside the school gates etc arise, we will apply further measures to stagger the entrance and exit of students.



  • We ask that parents respect social distancing guidelines whilst gathering and waiting outside for children to be collected.
  • 16.20- 17.00   Nursery, Reception & Year 1 (Sant Pere Claver – Primary gate)

Collected at the classroom entrance by a parent, authorized adult or elder sibling in ESO/Bach/IB, following the same route and procedure as at drop-off time.

It is essential that parents and children leave the school grounds immediately after collection and avoid contact with other parents and students.

  • 16.30 – 17.00    Years 2 & 3 (Sant Pere Claver – Primary gate
    Collected at the gate by a parent, authorised adult or older sibling from Year 6 upwards.
  • 16.30-17.00      Years 4 to 7 (Sant Pere Claver – main gate)
    Collected at the gate by a parent, authorised adult or older sibling.

If weather conditions are poor, students will wait in their classroom and be sent to the gate once their parent has arrived.

  • 17.00 – 17.15     ESO  (Santissima Trinidad gate)
  • 17.00 – 17.30     Bachillerato- IB students who finish class at 17.00 (Santissima Trinidad gate)
  • Bachillerato and IB students may leave school after their last class of the day IF BEFORE 17.00, via the Main Gate in Sant Pedro Claver.

Please note that until further notice, after school supervision will only be provided until 17.00, due to the COVID- 19 restrictions., so all children MUST be collected by the stated times.

Permission to leave unaccompanied

  • Parents of students in Year 4 to 2º ESO may give permission for their son/daughter to leave school unaccompanied. If this permission is given the student is issued with a photo identity card and will leave the school grounds unaccompanied at the end of the school day.

Collection of siblings

  • If parents give permission, students in Years 6 & 7 may collect younger siblings in Years 2 – 5.
  • Nursery, Reception and Year 1 children may only be collected by siblings in ESO, with their parents’ permission.

Dining room

·        The lunch rota has been modified to ensure that adequate social distancing can take place and that the area can be thoroughly cleaned and disinfected between sittings.

Lunch times

11.45       Nursery, Reception, Year 1, Year 2
12.30       Year 3, Year 4, Year 5, Year 6
13.20       Year 7, 1º ESO, 2º ESO
14.15       3º ESO, 4º ESO, Bachillerato, IB


·        Each student will have an allocated seat in the dining room, with a distance of 1 metre between students.
·        Students will sit in their tutor groups with a distance of at least 1.5m between class groups.
·        Trays and cutlery will be placed at each student’s table space, rather than being collected by the individual student and water will be in individual glasses, rather than a communal jug.
·        Students will wait in their seats before collecting their food except Early Years children who are served and will queue in small groups, thus ensuring that social distance is maintained,
·        Masks will be worn at all times, unless eating or drinking.


Break times

·        Each “stable group” eg tutor group, will have an allocated space to be used at break times and students will not be permitted to mix between tutor groups.
·        Students will be expected to maintain social distancing and wear a mask when not eating a snack or drinking water.
·        Students must not share snacks and ALL STUDENTS MUST BRING A FULL WATER BOTTLE TO SCHOOL, as water fountains will not be in use.
·        Playground material will be for individual use only and disinfected between use by different groups.
·        Vending machines in ESO and Bachillerato-IB will not be in use.

*Additional details regarding teaching and learning will be sent per section.

Nursery, Reception and Year 1

  • Children will not be expected to social distance and will share materials within their class group.
  • There will be no contact between class groups during the day.
  • Nursery children will have their midday sleep in the primary gym, on individual beds and with distance maintained between class groups.
  • The number of adults in contact with each group will be kept to a minimum and adults in contact with the children will wear masks.
  • Children will not wear masks during the day.
  • The children in Reception and Year 1 will remain in the same class groups as last year, thus providing them with a greater level of social and emotional stability.
  • Nursery children will be divided into 3 groups.
  • Each class will have an allocated teaching assistant.

Year 2 to Year 7

  • All students will work at individual desks with at least one metre of space between each student.
  • Art and music classes will take place in the tutor room to reduce the movement of students throughout the day.
  • All physical education lessons will take place outdoors.
  • On the days that they have PE, children should come to school in PE kit, which will be worn throughout the day. The changing rooms in the gym will not be used.
  • Social distancing will be maintained throughout the school day.
  • Students and teachers will wear masks throughout the day.
  • The number of teachers in contact with the class group will be kept to a minimum.
  • The children in Years 2 to 7 will remain in the same class groups as last year, thus providing them with a greater level of social and emotional stability.

ESO to Bachillerato-IB

  • All students will work at individual desks with at least one metre of space between each student.
  • The majority of lessons will be taught in the tutor room, to reduce the movement of students during the day.
  • Art, music, drama and science lessons will continue to be taught in specialist areas, with cleaning and disinfection procedures in place between class groups.
  • All physical education lessons will take place outdoors.
  • On the day that they have PE, students will remain in PE kit throughout the day and changing rooms will not be used.
  • Social distancing will be maintained throughout the school day.
  • Students and teachers will wear masks throughout the day.
  • The number of teachers in contact with the class group will be kept to a minimum.
  • Optional subjects will continue to be offered from 3º ESO onwards, maintaining social distancing during classes and employing cleaning and disinfection procedures at the end of each class.
  • French or German will continue to be offered in 1º & 2º ESO.
  • Limited use of the lockers will avoid congestion in the corridors.
  • The majority of their school materials will be kept in each student’s desk and bag within the classroom.


  • Swimming lessons will take place in Years 1 to 1º Bachillerato as from 1st October.
  • Comprehensive safety and hygiene measures will be in place (PROCEDURE AVAILABLE ON THE WEBSITE NEXT WEEK)
  • Staggered entry to the changing rooms will ensure social distancing.

Teaching methodology will be adapted to ensure that students maintain social distance both in and out of the water.

School material

Additional details regarding required materials will be sent per section.

  • Children in Nursery, Reception & Year 1 will share school materials within their class group. These materials will be cleaned and disinfected, left unused and out of reach for a period of 48 hours (72 hours for plastics), before being used by another class group.
  • Students in Years 2 & 3 will be provided with individual packs of school materials (pencils, rubbers, scissors, glue sticks, maths equipment etc).
  • Students in Years 4 to 7 will be expected to bring their own pencil cases containing the required materials. Individual packs of maths equipment will be provided.
  • Library books will be available for students and these will be “quarantined” for a period of 72 hours before being used by another student.
  • Secondary students will provide their own school material as in previous years and individual packs of art materials will be provided for each student as required.
  • Materials used during specialist lessons such as science, PE or music, will be for individual use and cleaned and disinfected before being used by another student.

Oak House Anywhere

  • Should there be a school, local or regional outbreak which necessitates the closure of part or whole of the school, our online provision will immediately substitute the physical educational environment with a virtual one, consisting of live online lessons, the use of the Frog digital learning platform in Primary, and the Early Years blogs.
  • Our academic and IT teams have been working hard during the summer, planning ways in which to improve our already successful virtual learning provision.
  • Further details of our planned provision, should it be necessary, will be given in the Parent Conferences for each year group in September.

School events

  • As it is unlikely that we will be able to hold our traditional Christmas Concerts this term, and plans are being made to share children’s performances in a digital format.
  • Family Day – pending
  • Graduation for 2020-2021– 23rd May
  • Graduation for 2019-2020 – date to be decided

Residential trips

All residential trips in 2020-21 are pending confirmation, depending on the COVID situation.

  • The Year 3 and 4 residential trips which normally take place in October/November, have been re-scheduled for later in the year: Year 3 outing Can Vilalta: 10th to 12th May and Year 4 outing El Xalió: 7th to 9th April
  • Ski weeks have been provisionally booked for the following dates: Primary Ski week: 24th to 29th January and ESO Ski week: 31st January to 5th February.
  • Year 7 Moorland Hall – provisionally booked for the following dates:  22nd – 29th May
  • 4º ESO trip to London – pending
  • 1º Bachillerato &IB 1 trip – pending

   Information meetings for parents in each year group will be held on Google Meet, followed by responses to questions via the chat:


Nursery: 30th September at 2pm.
Reception: 29th September at 2pm.
Year 1: 15th September at 2pm.
Year 2: 16th September at 2pm.
Year 3: 17th September at 2pm.
Year 4: 21st September at 2pm.
Year 5: 22nd September at 2pm.
Year 6: 23rd September at 2pm.
Year 7: 28th September at 2pm.
1st  ESO: 15th September at 3pm.
2nd ESO: 21st September at 3pm.
3rd ESO: 22nd September at 3pm.
4th ESO: 17th September at 3pm.
Bachillerato: 16th September at 3pm.
IB: 23rd September at 3pm.


·        Meetings between parents and tutors/coordinators/senior leaders will also be held via Google Meet.
·        Teaching staff can be contacted via email
·        Administration staff can be contacted via email or telephone.
·        Monthly virtual Q&A sessions will be held with Alison Wylie (Early Years – Coffee with Alison), and Nicki Taylor (Primary – Tea with Nicki)

  • Extra-curricular activities will begin in October and registration will open on the 14th September.
  • Full details of safety and hygiene protocols for each school club will be published on the School Reopening section of the website before the 14th September.
  • Morning Groups – decision pending



    Early Years: Alison Wylie –
    Primary: Nicki Taylor –
    ESO: Paloma Mussons –
    Bachillerato/IB: Matt Tomich –

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